In-Person Participant Guide
Abstract
Q. Where do I register?
Please pick up your registration materials, which include a nametag and campus map, in Trevor Colbourn Hall room 102. There will be signs in the building to help you locate the room. Registration will be staffed from 9:30-4pm each day, excluding the lunch break.
Q. What food and drink is available?
In order to provide a safe and flexible experience for all, we are not serving food, but will instead have extended breaks for lunch and between the afternoon sessions. Coffee, tea, and water will be available in TCH 102 near registration from 9:30 to 10:30 AM. In the afternoon, iced tea, lemonade, and water will be available in the same location from 2:30 to 3:30 PM.
For lunch, dinner, or alternate coffee options, the Student Union is nearby and their food vendors page includes hours of operation; there are also other options on campus that you can find using the campus map and several restaurants just off campus at the Plaza on University (12101 University Blvd, Orlando, FL 32817).
Q. How do I learn about sessions to attend?
The PDF program is here. To view abstracts of papers, use the STARS repository. These are the final versions of the program and should be consulted rather than any older versions.
Q. How will presentations work?
To allow time for 4 presentations and Q&A in a 90 minute session, presentations should be no more than 18 minutes long. We note that keeping to the time limit is part of our feminist praxis, and demonstrates respect for your co-panelists. For sessions with fewer than 4 papers, sticking to this length is still a good idea to keep the session approximately on schedule for those wishing to panel hop. Roundtable discussions should organize their time in a way mutually agreed upon by participants.
Presenters must present from the provided computer rather than their own computer. Zoom will be running on the provided computer, and so screen sharing, video, and microphone for virtual attendees will only work from that machine. Please have your presentation ready on a USB drive or accessible online.
Sessions will not be assigned moderators and should choose one member to serve in that role, though there will be a UCF person present in each session for Zoom purposes. That person will also assist in conveying questions from the chat and solving technical challenges as they arise.
Q. How will the exhibition and artist’s talks work?
To enable both in-person and virtual attendees to hear from the artists and experience their work, every artist is scheduled on the program. Artist talks are scheduled following the same pattern as other presentations, and should be 18 minutes long: this can consist of any combination of performance, screening, reading, or process reflection as appropriate to the work. Sessions will not be assigned moderators and should choose one member to serve in that role, though there will be a UCF person present in each session for Zoom purposes.
Q. Where will I find in-person sessions?
Most of our sessions will be held in Trevor Colbourn Hall (TCH), although keynotes will be in the nearby Nicholson building. Rooms are color-coded to correspond with their streaming rooms, and signage will be located on every floor of TCH near the elevators. If you get lost, ask for help at the registration desk, or consult the maps in your program. As a presenter, please arrive 15 minutes early to your session to check sound, video, slides, etc. A wrangler will be in the room to assist with technology and Zoom coordination, but will not provide any moderation/timekeeping of the panels.
Q: I am scheduled as part of an in-person session, but have had to change my plans at the last minute. Can I still present?
Yes, we encourage you to still join your session on Zoom and present: the wrangler will ensure Zoom is running from the podium, so you should be able to screen share as usual. We encourage you to reach out to your fellow panelists as soon as you know your plans have changed so that you can coordinate as a group.
Q. How do I attend sessions listed as “virtual”?
On the day prior to the conference, we will distribute Zoom links to each of our conference “rooms.” PLEASE be mindful about keeping those links private, and not distributing or posting them to others. This will help protect our community from external attacks.
You can join Zoom calls from on or off-campus, using our conference wi-fi or the UCF Guest network. We recommend bringing headphones and a personal device so you can participate fully, as virtual presentations will not be broadcast; conference rooms that are not in use for in-person sessions will be available for panel watching, and there are comfortable seats and spaces available throughout TCH as well as nearby in the Student Union and coffee shops.
Q. How do I find social events and make connections?
We highly encourage you to join the CP 22 Discord, where you can connect with both in-person and virtual attendees and find scholars with shared interests to meet for lunches and dinners. You can also use the Discord to arrange carpools or find shared transit options for getting to gatherings or finding a path from the airport to UCF. You'll find the invitation link in your email.
There will be at least one Birds of a Feather lunch session each day organized around a shared research interest. There will be a sign-up sheet at registration and those who are interested should meet outside registration after the morning session to go to lunch together. If you would like to coordinate a lunch, please create a sign-up sheet when you register.
Q. Do I need to agree to record my session?
At the start of your session, your room’s designated Zoom moderator will ask if you are OK with having your presentation recorded. If you are willing, these recordings will be made available open-access to increase the accessibility of the conference to others in the research community, including those in time zones that make attendance prohibitive. If for any reason you would prefer not to be recorded, just let your moderator know. If some members of the session are willing but others are not, we encourage you to start and stop the cloud recording based on participant needs.
Q. I’m staying on campus in the dorms. What can I expect?
The official check-in time for the dorms is from 6-9 PM on Wednesday, June 22nd. The location for the check-in is the Lake Claire Community Center (12580 Gemini Blvd N, Orlando, FL 32816). Google maps refers to this area of the Lake Claire community as “Commons.” Each building is numbered and the community center is in building #65.
After the official check-in time, you will need to pick up your keys (which will include a card key to access the outside apartment door, and a physical key for your individual bedroom) from our CP representative; if this applies to you, check your email for contact information and guidance. Remember when packing that linens, including sheets, pillows, and towels, are not provided.
Official checkout is from 9-11 AM on Sunday, June 26th: if you are leaving prior to that time, please return the keys to our CP representative.
Q. I’m parking on campus. How much does it cost and how do I pay?
Parking information for guests is primarily managed by virtual permits, available online through the UCF Parking Office. We recommend purchasing one in advance, particularly if you are staying in the dorms: your license plate serves at the permit, so this is the most efficient solution. Parking is $5 a day on campus.
In-Person Participant Guide
Q. Where do I register?
Please pick up your registration materials, which include a nametag and campus map, in Trevor Colbourn Hall room 102. There will be signs in the building to help you locate the room. Registration will be staffed from 9:30-4pm each day, excluding the lunch break.
Q. What food and drink is available?
In order to provide a safe and flexible experience for all, we are not serving food, but will instead have extended breaks for lunch and between the afternoon sessions. Coffee, tea, and water will be available in TCH 102 near registration from 9:30 to 10:30 AM. In the afternoon, iced tea, lemonade, and water will be available in the same location from 2:30 to 3:30 PM.
For lunch, dinner, or alternate coffee options, the Student Union is nearby and their food vendors page includes hours of operation; there are also other options on campus that you can find using the campus map and several restaurants just off campus at the Plaza on University (12101 University Blvd, Orlando, FL 32817).
Q. How do I learn about sessions to attend?
The PDF program is here. To view abstracts of papers, use the STARS repository. These are the final versions of the program and should be consulted rather than any older versions.
Q. How will presentations work?
To allow time for 4 presentations and Q&A in a 90 minute session, presentations should be no more than 18 minutes long. We note that keeping to the time limit is part of our feminist praxis, and demonstrates respect for your co-panelists. For sessions with fewer than 4 papers, sticking to this length is still a good idea to keep the session approximately on schedule for those wishing to panel hop. Roundtable discussions should organize their time in a way mutually agreed upon by participants.
Presenters must present from the provided computer rather than their own computer. Zoom will be running on the provided computer, and so screen sharing, video, and microphone for virtual attendees will only work from that machine. Please have your presentation ready on a USB drive or accessible online.
Sessions will not be assigned moderators and should choose one member to serve in that role, though there will be a UCF person present in each session for Zoom purposes. That person will also assist in conveying questions from the chat and solving technical challenges as they arise.
Q. How will the exhibition and artist’s talks work?
To enable both in-person and virtual attendees to hear from the artists and experience their work, every artist is scheduled on the program. Artist talks are scheduled following the same pattern as other presentations, and should be 18 minutes long: this can consist of any combination of performance, screening, reading, or process reflection as appropriate to the work. Sessions will not be assigned moderators and should choose one member to serve in that role, though there will be a UCF person present in each session for Zoom purposes.
Q. Where will I find in-person sessions?
Most of our sessions will be held in Trevor Colbourn Hall (TCH), although keynotes will be in the nearby Nicholson building. Rooms are color-coded to correspond with their streaming rooms, and signage will be located on every floor of TCH near the elevators. If you get lost, ask for help at the registration desk, or consult the maps in your program. As a presenter, please arrive 15 minutes early to your session to check sound, video, slides, etc. A wrangler will be in the room to assist with technology and Zoom coordination, but will not provide any moderation/timekeeping of the panels.
Q: I am scheduled as part of an in-person session, but have had to change my plans at the last minute. Can I still present?
Yes, we encourage you to still join your session on Zoom and present: the wrangler will ensure Zoom is running from the podium, so you should be able to screen share as usual. We encourage you to reach out to your fellow panelists as soon as you know your plans have changed so that you can coordinate as a group.
Q. How do I attend sessions listed as “virtual”?
On the day prior to the conference, we will distribute Zoom links to each of our conference “rooms.” PLEASE be mindful about keeping those links private, and not distributing or posting them to others. This will help protect our community from external attacks.
You can join Zoom calls from on or off-campus, using our conference wi-fi or the UCF Guest network. We recommend bringing headphones and a personal device so you can participate fully, as virtual presentations will not be broadcast; conference rooms that are not in use for in-person sessions will be available for panel watching, and there are comfortable seats and spaces available throughout TCH as well as nearby in the Student Union and coffee shops.
Q. How do I find social events and make connections?
We highly encourage you to join the CP 22 Discord, where you can connect with both in-person and virtual attendees and find scholars with shared interests to meet for lunches and dinners. You can also use the Discord to arrange carpools or find shared transit options for getting to gatherings or finding a path from the airport to UCF. You'll find the invitation link in your email.
There will be at least one Birds of a Feather lunch session each day organized around a shared research interest. There will be a sign-up sheet at registration and those who are interested should meet outside registration after the morning session to go to lunch together. If you would like to coordinate a lunch, please create a sign-up sheet when you register.
Q. Do I need to agree to record my session?
At the start of your session, your room’s designated Zoom moderator will ask if you are OK with having your presentation recorded. If you are willing, these recordings will be made available open-access to increase the accessibility of the conference to others in the research community, including those in time zones that make attendance prohibitive. If for any reason you would prefer not to be recorded, just let your moderator know. If some members of the session are willing but others are not, we encourage you to start and stop the cloud recording based on participant needs.
Q. I’m staying on campus in the dorms. What can I expect?
The official check-in time for the dorms is from 6-9 PM on Wednesday, June 22nd. The location for the check-in is the Lake Claire Community Center (12580 Gemini Blvd N, Orlando, FL 32816). Google maps refers to this area of the Lake Claire community as “Commons.” Each building is numbered and the community center is in building #65.
After the official check-in time, you will need to pick up your keys (which will include a card key to access the outside apartment door, and a physical key for your individual bedroom) from our CP representative; if this applies to you, check your email for contact information and guidance. Remember when packing that linens, including sheets, pillows, and towels, are not provided.
Official checkout is from 9-11 AM on Sunday, June 26th: if you are leaving prior to that time, please return the keys to our CP representative.
Q. I’m parking on campus. How much does it cost and how do I pay?
Parking information for guests is primarily managed by virtual permits, available online through the UCF Parking Office. We recommend purchasing one in advance, particularly if you are staying in the dorms: your license plate serves at the permit, so this is the most efficient solution. Parking is $5 a day on campus.
