Conference Logistics

Structure

ELO 2024 will be held fully online. All registered participants will receive the Zoom information for the conference tracks, as well as an invitation to the ELO Discord server, for connecting with other participants. Please do not share the Zoom information, or post it publicly, as this increases the risk of disruption during the live sessions.

Sessions are scheduled during daytime hours using Orlando time (Eastern Daylight Time), as the hosting team is located in this region. To facilitate participation and interaction from those located around the world, our team is committed to posting recordings as soon as feasible. All recordings will remain available as part of the open access archive of the conference.

The events have been grouped into three tracks: “Algorithms and Imaginaries,” “Hypertexts and Fictions,” & “Narrative and Worlds.” Each of the three tracks will take place in an individual Zoom room over the course of the day in hour-long blocks with fifteen-minute breaks between them. So, during regular sessions, there will be three active Zoom rooms at once.

Plenary sessions, keynotes, exhibition launches, and performances will take place in the “Algorithms and Imaginaries” Zoom room, and as such are listed in that track’s schedule on the ELO (Un)Linked 2024 schedule list. The schedule also provides for midday and evening breaks (US Eastern Time). All sessions will be recorded live and uploaded as soon as possible to the ELO 2024 Conference platform for asynchronous viewers’ participation.

Some panels, papers, and workshops invite audience participation before or during the events themselves. ELO Conference organizers invite conference participants to review any uploaded session materials in advance on the Conference platform for full conference experience.

Paper Sessions

Conference organizers have grouped papers in 3- or 4-paper sessions congruent with their themes and research topics. The Zoom moderators for each track will help each paper presenter remain on time with their allotted 12-minutes for presentation; any leftover time may be used for question-and-answer.

ELO Conference organizers also recommend reviewing the Conference Proceedings document, which will feature abstracts and some full papers submitted by conference participants in advance of the events.

Panels & Workshops

Each panel and workshop has been allotted one hour. ELO organizers ask that the moderators or directors for these sessions be mindful and respectful of the time allotted for the session and for the transition between sessions.

Exhibition Launch & Performances

The Exhibition Launch and two nights of Performances will take place after the evening breaks on Thursday, Friday and Saturday, respectively, at 7 p.m. USA Eastern Time, or 4 p.m. USA Pacific Time. The Exhibition itself will be available for browsing asynchronously both for the duration of the conference and afterwards.

During the performance evenings, each performer has been allotted 15 minutes for their performance, which will be streamed in the “Algorithms and Imaginaries” track Zoom room. Many of the performances featured invite live audience participation, so ELO conference organizers encourage conference participants to (1) arrive early or on time to these sessions and (2) to engage with the performances through the zoom and transmedia tools invited by the artists.

Keynotes and Plenaries

All keynotes have been scheduled for 1 p.m. USA Eastern time, 10 a.m. USA Pacific time. This time corresponds with the end of the welcome session on Thursday, and with the end of the midday break on Friday, Saturday, and Sunday.

The ELO Town Hall and Plenaries will take place on Friday, Saturday and Sunday, in the hour-long block at 3:30 p.m. USA Eastern time, or 12:30 p.m. USA Pacific time. On Sunday, Plenary 2 is the final event before closing ceremonies.

For Presenters

Presenters in hour-long paper sessions are asked to attend for the entirety of their session, not just the 10-12 minutes of their own talk. Presenters are also expected to be mindful and respectful of the time allotted for presentation and for transition between sessions, and not to override time allotted to another participant.

Presenters in all session types are encouraged to remain visible to their fellow panel members during the session and to support the discussion and dialogue during the follow-up available Q&A time and the Discord channels for each track.

Code of Conduct

All participants are expected to follow the ELO's Code of Conduct. If you encounter a violation of the community code of conduct during the event, please contact a chair or moderator immediately via email, Zoom message, or Discord.

ELO 2024, being sponsored by the University of Central Florida, invites attendees to survey the tenets of the UCF Creed: Integrity, Scholarship, Community, Creativity, and Excellence, which also culminates in non-discrimination. We do not tolerate harassment of conference participants in any form. Conference participants violating these rules may be sanctioned or expelled from the conference at the discretion of conference organizers.

ELO 2024 is dedicated to providing a harassment-free conference experience for everyone, regardless of sex (including pregnancy and parental status), gender identity and expression, sexual orientation, physical or mental disability, physical appearance, body size, race, color, age, ethnicity, nationality, religion, or membership in any other protected classes as set forth by law.

Harassment includes but is not limited to:

Verbal comments or comments in chat that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, ethnicity, religion.
Sexual images in public spaces
Deliberate intimidation, stalking, or following
Harassing photography or recording
Sustained disruption of talks or other events
Inappropriate physical contact
Unwelcome sexual attention
Advocating for, or encouraging, any of the above behavior

We expect participants to follow these rules in all event platforms, including Discord, Zoom, and the other environments used for conference happenings. If a participant engages in harassing behavior, event organizers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the conference platforms. Participants asked to stop any harassing behavior are expected to comply immediately.

Event organizers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.